Camera ready deadline has been extended to Aug. 7, 2017 at 11:59pm Pacific Time.

Notice: the copyright submission form on CMT is not currently active, but we anticipate it going live in the next few days.

Please read these instructions carefully and follow them exactly to minimize problems with production of the conference proceedings.

This deadline will not be extended further. Papers that arrive after the deadline may not appear on the conference USB drive, and may not be placed in IEEE Xplore.

Note: Conference attendees will receive a access to a Web proceedings for download of a HTML site containing all the papers (and supplementary material) for the main conference as well as the associated workshops. The conference web proceedings drive will not be available for purchase after the meeting. They are published exclusively for meeting attendees. All IJCB papers that are submitted on time, which are compliant with IEEE Xplore, and for which the IEEE copyright has been completed will be the tbe Web proceedings. Papers that are not presented may be removed before the proceedings are put in IEEE Xplore shortly after the meeting. Only those papers that are placed in IEEE Xplore can be considered archival.

There are four steps to completing your final IJCB 2017 paper submission:

1. Validate your camera-ready paper (without page numbers) using IEEE PDF eXpress.
2. Register at least one author for IJCB 2017.
3. Submit the validated PDF and paper information to the paper collection site (https://cmt3.research.microsoft.com/IJCB2017/Submission/).
4. Complete and submit the IEEE Electronic Copyright form.

These steps are detailed below.

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1. Use IEEE PDF eXpress to validate your paper for inclusion in IEEE Xplore.
   

   IMPORTANT NOTE: Do not include page numbers in your camera-ready paper.

   There is a strict size limit of 10 MB (10,485,760 bytes) for PDF files in the conference proceedings. If your paper is larger than this, you are probably using very large images in your figures. As a rule, your images will look fine at 600 pixels per inch and you should down-sample the images used in your figures accordingly. Smaller PDF files are also validated more quickly by PDF eXpress.

   The page limit for all papers is 8 pages, not including references and acknowledgments. To clarify, the main body of the paper, including figures, tables, equations, etc., must be limited to no more than 8 pages. Additional pages may only contain an acknowledgments section or cited references. Note that papers longer than six pages in the published proceedings will incur a page charge, up to two extra pages (bibliography pages will not incur an extra charge). However, papers that are longer than 8 pages (not including references and acknowledgments), will not be processed and will not appear on the conference USB drive or on IEEE Xplore.

   IEEE requires that all papers to be entered into the IEEE Xplore digital library meet the IEEE style guidelines. LaTeX and MS-Word style files compatible with IEEE requirements are available through the IJCB 2017 web site.

   Papers that do not meet these guidelines will not be placed in Xplore. This is IEEE policy.

   Note: PDF eXpress does not collect the papers. After validating your paper, you must still upload it to the camera-ready paper collection website (CMT) for production, as described in Step 4.

   There are two ways to use IEEE PDF eXpress. If you generate your own PDF file, PDF eXpress can validate it. If you are using any of the following document formatting systems, PDF eXpress can generate an Xplore-compliant document from the following source files: MS-Word, WordPerfect, RTF (rich text format), Freelance, LaTeX, PageMaker, FrameMaker, Word Pro, or Quark. If you used LaTeX, PageMaker, or Quark to prepare your paper, there are a few extra steps required to supply the images to IEEE.

   1. Login to PDF express: https://www.pdf-express.org/
      
      The conference ID is: 39033X
   2. If you have not used PDF eXpress before, you must create an account. Click the "New User" button and follow the instructions. If you have used PDF eXpress for a previous conference, you can log in using your previous email address and password; it will then ask you to create an account for this conference by entering a password--it can be the same password. Verify (and update if necessary) your contact information and click "Submit". Once you have an account, you can login as often as you need to process all of your papers.
   3. Create a new title for each paper that you are submitting.
   4. Submit the PDF file you wish to validate, or submit the source files you wish to convert. PDF eXpress will digest the file(s) submitted and send you e-mail with the validation result, or the generated PDF, as appropriate.
   5. Repeat step d until you are satisfied with the result.
   6. Go to step c to process your other papers.

   A primary source of failure in validating a PDF file is the use of non-embeddable fonts in figures. Make sure that your paper uses embeddable fonts for the main text of the paper as well as the figures, figure captions, references, footnotes, etc. Another source of failure is the line in the LaTeX source file that includes the hyperref package. If you are having difficulty, you may want to comment out this line. If you have further trouble with IEEE PDF eXpress, contact pdfsupport@ieee.org

2. Register at least one author for the conference by following the Registration link from the main IJCB 2017 web page. At least one author for each paper must register to attend the meeting. If there is not one author registered for the meeting, the paper will not be included in the proceedings and it will not appear in IEEE Xplore. Likewise, papers and posters that are not presented due to no-shows will not appear in IEEE Xplore.
   
3. Final paper submission for production
   

   The deadline for all IJCB 2017 papers is Aug. 7th, 2017 at 11:59pm Pacific Time. This deadline will not be extended. Papers that arrive after the deadline may not appear on the conference web proceedings, and may not be placed in IEEE Xplore.

   1. Login to the CMT paper collection site: https://cmt3.research.microsoft.com/IJCB2017/Submission/
   2. In the CMT "Author Console", your accepted paper(s) will appear with an links in "Actions" colums saying
      Camera Ready:
      • Create Camera Ready Submission
      • Submit IEEE Copyright Form
      Click on the "Create Camera Ready Submission" link to take you to the camera-ready submission page for your accepted paper. DO NOT click on the "Submit IEEE Copyright Form" at this time. You will submit the electronic copyright form later (in Step 4 below)--after updating your paper title and author list and submitting your camera-ready paper.

      NOTE: Please ensure that the abstract is updated with your most recent version and that it is submitted as plain text without any LaTex (or other form of) markup.

      • In the "Authors" page, update/correct (if necessary) the author list for your paper. Check that all the authors included in the camera-ready paper also appear in their proper order on CMT. Use the "Add Author" button to add a co-author to your paper. Please check that all author names are spelled correctly and are in the correct order.

      After completing each section of the camera-ready submission, advance to the next section by pressing the "Next" link in the bottom-left of the page or by clicking directly on the appropriate page link on the left.

      • The name of your camera-ready submission must be in the form XXXX.pdf where XXXX is the four-digit paper ID (zero-padded if necessary). For example, if your paper ID is 24, the filename must be 0024.pdf. Rename your camera-ready PDF file that was validated by PDF eXpress and upload it (and optionally a supplemental file) in the "File Upload" page.
      • If you wish to provide supplementary material, the file name must be in the form XXXX-supp.pdf or XXXX-supp.zip, where XXXX is the zero-padded, four-digit paper ID as used in step e. Upload your supplemental file on the "File Upload" page as a single PDF or ZIP file of 20 MB in size or less. Only PDF and ZIP files are allowed for supplementary material. You can put anything in this file - movies, code, additional results, accompanying technical reports - anything that may make your paper more useful to readers. If your supplementary material includes video or image data, you are advised to use common codecs and file formats. This will make the material viewable by the largest number of readers (a desirable outcome). Please note that supplemental material will only be included on the USB proceedings; it will NOT be archived on IEEE Xplore.
      • Check that the upload of your file (or files) was successful either by matching the file length to that on your computer, or by using the download options that will appear after you have uploaded. Please ensure that you upload the correct camera-ready PDF--validated by PDF eXpress and renamed to XXXX.pdf as described in step 3.e--as your camera-ready submission. Every year there is at least one author that accidentally submits the wrong PDF as their camera-ready submission.
      • Before you can complete your paper submission, you must first complete and submit the IEEE Electronic Copyright Form as described in Step 4 below. After completing the electronic copyright, you should be able to complete the paper submission process. If you submit a paper more than once, the paper collection site will remember that you have already filled out the copyright form for that paper so that you don't have to resubmit the electronic copyright.
        
        IMPORTANT NOTE: Please be aware that once you submit your IEEE Electronic Copyright form, you will not be able to go back and make changes. IEEE does not have any mechanism to redo an electronic copyright form and you will not be able to complete more than one form per paper. As such, please be sure that the title, author list, etc. are correct and final on the IEEE Electronic Copyright Form prior to completing and submitting the copyright form.
4. Complete and digitally sign the IEEE Electronic Copyright Form for your paper and submit it along with your final paper.
   

   IMPORTANT NOTE: Please be aware that once you submit your IEEE Electronic Copyright form, you will not be able to go back and make changes. IEEE does not have any mechanism to "redo"" an electronic copyright form and you will not be able to complete more than one form per paper. As such, please be sure that the title, author list, etc. are correct and final on the IEEE Electronic Copyright Form prior to completing and submitting the copyright form.

   Papers without completed copyright forms will not appear on the conference proceedings disk and will not be enrolled in IEEE Xplore.

Final reminder: Papers will appear in the IJCB 2017 WEB proceedings and placed in IEEE Xplore only if all of these conditions are met:

1. The final PDF submission is 10 MB or less in size, 8 pages (not including cited references and acknowledgments) or less in length, has been validated by PDF eXpress, and has been uploaded to the paper collection web site (after validation) by Aug. 7th, 2017 at 11:59pm Pacific Time.
2. Any supplemental material file (if applicable) has been uploaded to the submission site by Aug. 7th, 2017.
3. At least one author registers for and attends IJCB 2017 and presents the work.
4. The IEEE Electronic Copyright form is completed online and submitted to the paper collection site.